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  <meta name="AUTHOR" content="Coralie Mercier, 25 Jan. 2001">
  <title>Description of attributions - Coralie Mercier - W3C/ERCIM</title>
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<h1>Coralie Mercier :: detail of attributions</h1>

<p>Description of my attributions since I joined W3C in January 1999.</p>

<p>Jan 2010 - present: 100% Comm (Advisory Board, press clippings,
Volunteer/Authorized Translations, Supporters, W3C Blog, micro-blogging,
Incubator Activity Lead)<br>
Jun 2009 - Dec 2009: 100% Comm (Advisory Board, press clippings,
Volunteer/Authorized Translations, Supporters, AC/TP organisation, W3C Blog,
micro-blogging)<br>
Jun 2008 - Jun 2009: 20% mum, 80% Comm (Advisory Board, press clippings, AC/TP
organisation)<br>
Apr 2008 - Jun 2008: 100% Comm (Advisory Board, press clippings,
Volunteer/Authorized Translations, Supporters, AC/TP organisation)<br>
Nov 2007 - Apr 2008: 100% mum (maternity leave)<br>
Aug 2007 - Nov 2007: 100% Comm (Advisory Board, press clippings,
Volunteer/Authorized Translations, Supporters, AC/TP organisation)<br>
Feb 2005 - Aug 2007: 50% Admin, 50% Comm (Advisory Board, press clippings,
Supporters, AC/TP organisation)<br>
Dec 2001- Jan 2007: W3C Europe administration manager<br>
Jan 1999 - Dec 2001: W3C Europe administrative assistant<br>
</p>

<p>Go to my <a href="http://www.w3.org/People/CMercier/">public page</a>.</p>
<address>
     Last updated: $Date: 2010/01/18 15:44:04 $ GMT
</address>
<hr>

<h1>My attributions within W3C</h1>
<ol>
  <li><a href="#Advisory">Advisory Board</a></li>
  <li><a href="#Press">W3C Press Clippings</a></li>
  <li><a href="#Supporters">W3C Supporters Program</a></li>
  <li><a href="#volunteer">W3C volunteer translations program</a></li>
  <li><a href="#Authorized">W3C Authorized Translations</a></li>
  <li><a href="#Global">W3C Global Meeting chair</a></li>
  <li><a href="#Positive">Positive Work Environment taskforce team contact /
    editor</a></li>
  <li><a href="#L1735">W3C Blog, W3C micro-blogging</a></li>
  <li><a href="#Incubator">Incubator Activity Lead</a></li>
  <li><a href="#What">History of what I used to do:</a>
    <ul>
      <li><a href="#Office">Office management</a></li>
      <li><a href="#Procedures">Handling short term guests (other W3C host
        staff, fellow, etc.), temporary staff</a></li>
      <li><a href="#Secretaria">Secretarial work</a></li>
      <li><a href="#Organizati">Organisation of local meetings (f2f,
        workshops)</a></li>
      <li><a href="#Europe">Europe Administration manager</a></li>
      <li><a href="#Management">Management of the staff files</a></li>
      <li><a href="#Management1">Management of the business trips of the team
        W3C / ERCIM </a></li>
      <li><a href="#meetings">Big meetings planning</a></li>
    </ul>
  </li>
</ol>
<hr>
<br>


<h2><a name="Advisory" id="Advisory">Advisory Board (March 2005 -&gt;
present)</a></h2>
<ul>
  <li><a href="http://www.w3.org/2002/ab/">Advisory Board</a> scribe duties and
    meeting planning.</li>
  <li>Setting up WBS forms (surveys, questionnaires, voting forms).</li>
  <li>The AB holds monthly teleconferences and meets face-to-face 3 to 4 times
    per year.</li>
</ul>

<h2 id="Press">W3C Press Clippings (February 2005 -&gt; present)</h2>
<ul>
  <li><a href="http://www.w3.org/Press/Articles">W3C press clippings</a></li>
</ul>

<h2 id="Supporters">W3C Supporters Program (Dec 2005 -&gt; Sep 2008, Jun 2009
-&gt; present )</h2>
<ul>
  <li>Management of <a href="http://www.w3.org/Consortium/sup">Supporter</a>'s
    applications. </li>
</ul>

<h2 id="volunteer">W3C volunteer translations program (July 2006 -&gt;
present)</h2>
<ul>
  <li>Monitoring the public <a
    href="http://lists.w3.org/Archives/Public/w3c-translators/">w3c-translators</a>
    mailing-list</li>
  <li>Point of contact for all volunteer <a
    href="http://www.w3.org/Consortium/Translation/">translations</a>.</li>
  <li>Working with Ivan Herman who maintains the translations database.</li>
</ul>

<h2 id="Authorized">W3C Authorized Translations (July 2006 -&gt; present)</h2>
<ul>
  <li>Contact person for the <a
    href="http://www.w3.org/2005/02/TranslationPolicy.html">W3C authorized
    translations</a>.</li>
</ul>

<h2><a name="Global" id="Global">W3C Global Meeting chair (April 2008 -&gt;
present)</a></h2>
<ul>
  <li>Prepare agenda</li>
  <li>Secure scribe</li>
  <li>Chair meeting</li>
  <li>Check minutes produced are correct</li>
</ul>

<h2><a name="Positive" id="Positive">Positive Work Environment taskforce team
contact / editor (March 2007 -&gt; present)</a></h2>
<ul>
  <li>The taskforce develops principles and procedures aimed to ensure that
    W3C's working environment is positive, both personally and
  professionally.</li>
  <li>Integration of the principles and procedures in the legal and procedural
    framework of the Consortium.</li>
  <li>Seek advice from human resource professionals.</li>
  <li>Monitor the W3C Member-visible mailing-list.</li>
</ul>

<h2 id="L1735">W3C Blog (December 2008 -&gt; present), W3C micro-blogging
(April 2009 -&gt; present)</h2>
<ul>
  <li>Maintenance of the <a href="http://www.w3.org/QA/">W3C Blog</a> (create
    accounts, monitor comments, blog watch)</li>
  <li>Management of W3C micro-blogging --<a
    href="http://identi.ca/w3c">identi.ca</a>, <a
    href="http://twitter.com/w3c">twitter</a>-- (micro-blogging, watch,
    facilitation)</li>
</ul>

<h2><a name="Incubator" id="Incubator">Incubator Activity Lead (January 2010
-&gt; present)</a></h2>
<ul>
  <li>W3C point of contact for <a
    href="http://www.w3.org/2005/Incubator/">Incubator Groups</a>.</li>
</ul>
<hr>

<h2><a name="What">History of what I used to do:</a></h2>

<h3><a name="Office" id="Office">Office management (January 1999 -&gt; July
2005)</a></h3>
<ul>
  <li>dealing with <strong>office</strong> space, maintenance, parking,
    furnitures, stationary (host resources)
    <ul>
      <li>parking, buy/replace furniture, etc.</li>
      <li>deal with floor plan in the building,</li>
      <li>go to logistics meeting, meet with architect, report to staff</li>
      <li>manage wishes from people, get consensus</li>
    </ul>
  </li>
  <li>managing staff <strong>shared resources</strong> ( lcd-projector, meeting
    room,etc.)
    <ul>
      <li>track where it is, renew it, have it repaired</li>
    </ul>
  </li>
  <li>dealing with <strong>acquisition</strong> of stuff (sofa, post sign,
    coffee machine, etc.)
    <ul>
      <li>decide what is needed, gather wishes, get consensus, etc.</li>
    </ul>
  </li>
  <li>dealing with <strong>office allocation</strong> (to
    engineers/students/visitors)
    <ul>
      <li>organize allocation, find fair rules for assignment</li>
      <li>manage intern calendar vs. availibility</li>
    </ul>
  </li>
  <li>handling <strong>internships</strong> (dates, salary, papers, etc.)</li>
  <li>organising local staff <strong>dinners/celebration</strong>
    <ul>
      <li>propose that there is one</li>
      <li>check with the site manager</li>
    </ul>
  </li>
</ul>

<h3><a name="Procedures">Handling short term <strong>guests</strong> (other W3C
host staff, fellow, etc.), temporary staff (January 1999 -&gt; September
2005)</a></h3>
<ul>
  <li>Creation of the files of reception for trainees, guest professors,
    outside co-workers, etc.</li>
  <li>Opening of user accounts</li>
  <li>Request of badges (and renewal)</li>
  <li>Follow-up when there is payment</li>
</ul>

<h3><a name="Secretaria" id="Secretaria">Secretarial work (January 1999 -&gt;
September 2005)</a></h3>
<ul>
  <li>Sending mails / parcels / express mail</li>
  <li>Occasional European Commission copying report work</li>
  <li>Posting</li>
  <li>Filing</li>
  <li>Transmission to the team of general information</li>
  <li>Telephone</li>
  <li>Fax</li>
  <li>Orders of stationary/furniture (1 time / month )</li>
  <li>Contact with the maintenance service for:
    <ul>
      <li>Repairs (doors, windows, toilets, air-conditioners, etc.)</li>
      <li>Change of toner (printers, photocopier)</li>
      <li>Installation of hardware / desks / furniture</li>
    </ul>
  </li>
  <li><strong>EC</strong> contracts processing/follow-up</li>
  <li>Yearly medical appointments for ERCIM staff at Ametra</li>
  <li>WAI Quicktips for Europe/Africa/Asia (Placing orders, + handling
    quicktips shipments) </li>
  <li>Management of service invoices (DHL, Eurest, Hotels, restaurants, taxi
    driver)</li>
</ul>

<h3><a name="Organizati">Organisation of local meetings (f2f, workshops) (
January 1999 -&gt; October 2005)</a></h3>
<ul>
  <li>Logistic organisation (with creation / update of web pages if necessary)
    <ul>
      <li>Booking room(s) (conference room, lunch room, room with network for
        guests)</li>
      <li>Requests for installations in the room (requests to semir or
        maintenance service)
        <ul>
          <li>Internet connections</li>
          <li>Installation of lcd-projector or overhead projector</li>
          <li>Particular lay-out of room (classroom, U, etc.)</li>
        </ul>
      </li>
      <li>Requesting coffee breaks, meals</li>
    </ul>
  </li>
  <li>Relation by e-mail with the participants / organisers and follow-up</li>
  <li>Booking of hotels to obtain rate groups</li>
  <li>Booking hotel rooms for the participants</li>
  <li>Creation of badges</li>
  <li>Printing of indication posters</li>
  <li>Organisation of social events (restaurant reservation, appointing
  coaches)</li>
  <li>Follow-up of meeting (be present to settle the unforeseen problems, take
    care of small secretariat for the participants, booking taxis for the
    participants, cancellations of plane tickets / reschedule of flights for
    the participants, etc.)</li>
  <li>Creation of mission files if W3C takes care of expenses (plane /
    accommodation / miscellaneous) of participants</li>
</ul>

<h3><a name="Europe">Europe Administration manager (December 2001 -&gt; January
2007)</a></h3>
<ul>
  <li>managing and tracking travel + miscellaneous expenses
    <strong>budgets</strong></li>
  <li>handling <strong>issues</strong> such as
    <ul>
      <li>missions</li>
      <li>travel + reimbursement policies</li>
      <li>prepare messages that require hierarchy signature</li>
    </ul>
    -&gt; people can appeal to the site manager if in their disadvantage</li>
  <li><strong>subscribe</strong> to bunch of local host site "chefs" mailing
    lists
    <ul>
      <li>relay stuff to staff as necessary</li>
    </ul>
  </li>
  <li>handling minor "<strong>exchange of services</strong>" with other
  hosts</li>
  <li><strong>manage</strong> Caroline's work </li>
  <li><strong>manage</strong> Alexandra's work </li>
</ul>

<h3><a name="Management">Management of the staff files (January 1999 -&gt;
September 2005)</a></h3>
<ul>
  <li>Membership to fidelity programs of airlines</li>
  <li>Update of particulars datas (banking account(s), addresses)</li>
  <li>Update of the missions / leaves planning: Absence</li>
</ul>

<h3><a name="Management1">Management of the business trips of the team W3C /
ERCIM (January 1999 -&gt; August 2007)</a></h3>
<ul>
  <li>Booking plane tickets</li>
  <li>Creation of the mission file</li>
  <li>Management of mission files (follow-up of modifications)</li>
  <li>Finalisation of mission files</li>
  <li>Creation of mission files for guests (participants in meetings for whom
    W3C takes care of expenses, etc.)
    <ul>
      <li>Obtaining of the necessary documents</li>
      <li>Booking of hotel occasionnally</li>
      <li>Booking taxis</li>
    </ul>
  </li>
  <li>Finalisation of guests mission files</li>
</ul>

<h3><a name="meetings" id="meetings">Big meetings planning (January 2001 -&gt;
December 2009)</a></h3>
<ul>
  <li>Organisation of large meetings such as the <a
    href="http://www.w3.org/Consortium/meetings">Advisory Committee
    meetings</a> and <a
    href="http://www.w3.org/2002/09/TPOverview.html">Technical Plenary
    meetings</a> in Europe.</li>
</ul>

<p></p>
<hr>

<p>Created Dec. 20 , 2001 by <a href="mailto:coralie@w3.org">Coralie</a></p>

<p>Last update $Date: 2010/01/18 15:44:04 $ by $Author: coralie $</p>
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