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<h1 class="title">Technical Plenary and WG Meeting Week<br />
Hyatt Harborside Hotel/ Boston, MA, USA <br />
28 February - 4 March 2005</h1>

<div id="Menu">
<ul>
  <li><a href="#Background">Background</a></li>
  <li><a href="#sponsor">Sponsorship</a></li>
  <li><a href="#Participation1">Participation</a></li>
  <li><a href="#registration">Registration</a></li>
  <li><a href="#Schedule">Schedule</a></li>
  <li><a
    href="http://www.w3.org/2005/03/02-TechPlenAgenda.html">TP Day Agenda</a></li>
  <li><a href="http://www.w3.org/2005/03/plenary-minutes">Minutes</a></li>
  <li><a href="#Venue">Venue</a></li>
  <li><a href="#TransportationDetails">Transportation</a></li>
  <li><a href="#Meals">Meals</a></li>
  <li><a href="#connect">Connectivity</a></li>
  <li><a href="#Contacts">Contacts and Program Committee</a></li>
  <li><a href="#Group">Appendix: Group Responses</a></li>
</ul>
</div>

<h2><a name="Background" id="Background">Background:</a></h2>
<img style="float: left; border-right: 3px solid #fff; margin-bottom: 1em"
alt="photo of the W3C Technical Plenary in Boston"
src="../../2005/03/plenary-scaled.jpg" />

<p>W3C hosts this five day event <strong><a
href="http://www.w3.org/2002/09/TPOverview.html">once a year</a></strong> to
allow Working Groups (WG) and Interest Groups (IG) to hold their face to face
meetings in one place and have the opportunity to <strong>meet and
liaise</strong> with participants from other groups.</p>

<h2 style="clear:left"><a name="sponsor" id="sponsor">Sponsorship:</a></h2>

<p>You are cordially invited to sponsor the 2005 Technical Plenary Week.
Following in the footsteps of the successful sponsorship programs developed
for the 2004 Tech Plenary Week and the recent 10th anniversary celebration of
the Consortium (W3C10), we expect you will want to consider participating in
the program for this meeting.</p>

<p>A record number of Working Groups registered to participate in Boston in
2005, and hence the TP week 2005's edition provides a unique marketing
opportunity to reach those who are engineering solutions and making decisions
that are leading the Web to its full potential. The details of three
sponsorship packages are given in the <a
href="http://www.w3.org/2005/02/sponsoring.html.en">TP05 Sponsorship
Agreement</a>.</p>

<p>For further information and expression of interest, please contact
Marie-Claire Forgue (<a href="mailto:marie@w3.org">marie@w3.org</a>,
phone:+33 4 92 38 75 94) or Steve Bratt (<a
href="mailto:steve@w3.org">steve@w3.org</a> , phone:+1 617 253 7697). The
deadline for requesting to take part in this opportunity is 10 February
2005.</p>

<h2><a id="Participation1" name="Participation1">Participation:</a></h2>

<p>Participation is open to <strong>people involved in W3C
activities</strong>. If you are a participant in good standing in a W3C
Working or Interest group, you should either have a member or <a
href="http://cgi.w3.org/MemberAccess/Public">public account</a> that will let
you use the registration form below.</p>

<p>The Wednesday plenary session is open to the WG and IG participants but
also by <strong>invitation</strong> to guests (e.g. potential members,
external liaison contacts). The invitation should come only from the staff or
the W3C offices staff. The proceedings should <strong>not</strong> be
considered member confidential.</p>

<p>For the Monday/Tuesday and Thursday/Friday WG and IG meetings,
participation is subject to <strong>each group's policy</strong>. Please
contact the WG or IG Chair for information about participation policy.</p>

<p>Consult the list of <a href="/Member/Mail/">Working Group Chairs</a>
(<em>Member-only</em>).</p>

<h2><a name="registration" id="registration">Registration:</a></h2>

<p></p>

<p>All meeting participants are expected to <strong>register</strong> for
each meeting they plan to attend as either a group participant or an observer
(some groups may not permit observers).</p>

<p><code><strong><span style="font-family: helvetica"><a
href="http://www.w3.org/2002/09/wbs/35125/TP2005/">ONLINE
REGISTRATION</a></span></strong></code> is now <strong>CLOSED</strong>.</p>

<p></p>

<h2><a id="Schedule" name="Schedule">Schedule:</a></h2>

<p>Meeting rooms have been reserved to accommodate W3C face to face
meetings.</p>

<p>The overall schedule follows the usual WGs-TP-WGs pattern:</p>
<ul>
  <li><strong>Monday /Tuesday and Thursday /Friday:</strong> <a
    href="tp5groups.html">WG/IG Meetings</a><br />
    8:00am: <strong>Registration</strong><br />
    Grand Ballroom Foyer<br />
    <br />
    8:00am: <strong>Coffee and tea available</strong><br />
    Grand Ballroom Foyer<br />
    <br />
    10:00am: <strong>Break</strong><br />
    Grand Ballroom Foyer<br />
    <br />
    12:00-2:00pm: <strong>Lunch</strong> <br />
    Grand Ballrooms A and B<br />
    <br />
    3:00pm: <strong>Break</strong><br />
    Grand Ballroom Foyer<br />
  </li>
</ul>
<ul>
  <li><strong>Wednesday</strong> <strong>2 March:</strong>
    <strong><em>Technical Plenary Day</em></strong> (<a
    href="http://www.w3.org/2005/03/02-TechPlenAgenda.html">TP Day
    Agenda</a>, <a
    href="http://www.w3.org/2005/03/plenary-minutes">Minutes</a>)<br />
    8:00am: <strong>Registration</strong><br />
    Grand Ballroom Foyer<br />
    <br />
    8:00am: <strong>Coffee and tea available</strong><br />
    Grand Ballroom Foyer (2nd floor)<br />
    <br />
    9:00am: <strong>Tech Plenary Day starts</strong><br />
    Grand Ballroom (2nd floor)<br />
    <br />
    10:30am: <strong>Break</strong><br />
    Grand Ballroom Foyer (2nd floor)<br />
    <br />
    12:30-2:00pm: <strong>Lunch-time Assigned Tables</strong><br />
    Harborside Grille (2nd floor), Midshipman's Lounge (1st floor), Olympia
    (2nd floor)<br />
    <br />
    3:30pm: <strong>Break</strong><br />
    Grand Ballroom Foyer (2nd floor)<br />
    <br />
    6:00pm: <strong>Adjourn</strong><br />
    <br />
    7:00pm: <strong>Reception</strong><br />
    Grand Ballroom (2nd floor)<br />
  </li>
</ul>

<p>For the Monday/Tuesday and Thursday/Friday meetings, all rooms will be
available from <strong>8am to 6pm</strong>. Each group should take care of
providing their exact daily agenda (start time, end time, break time) to
their participants.</p>

<p>Related: <a href="http://www.w3.org/Member/Eventscal.html">W3C Events
Calendar</a> (<em>Member-only</em>)</p>

<p></p>

<h3>Room Allocation and Schedule:</h3>

<p></p>

<p>See the separate page on TP05 <strong><a href="tp5groups.html">meeting
room allocation table</a></strong> for details.</p>

<p></p>

<h3>Comm Team presence:</h3>

<p>The W3C Communications Team will be available for discussions connected
with Working Group milestones, proactive press work, and publishing
questions. Please contact Ian Jacobs &lt;<a
href="mailto:ij@w3.org">ij@w3.org</a>&gt; for more information.</p>

<p></p>

<h2><a name="Venue" id="Venue">Venue</a> - <a
href="http://harborside.hyatt.com/property/index.jhtml">Hyatt Harborside
Hotel</a>, Boston, MA, USA</h2>

<p><strong>Local organizers:</strong> W3C/MIT</p>

<p><strong>Meeting location:</strong></p>
<address>
  Hyatt Harborside Hotel (at Logan Int'l airport)<br />
  101 Harborside Drive <br />
  Boston, Massachusetts 02128 USA <br />
  Telephone: +1.617.568.1234 <br />
  +1.800.233.1234<br />
  Fax: +1.617.567.8856
</address>

<p></p>
<ul>
  <li>A block of rooms have been reserved at the Hyatt Harborside from
    <strong>Saturday, 26 February through Saturday,5 March 2005.</strong></li>
  <li><strong>Discount rates</strong> <strong>(available until 5 February
    2005):</strong>
    <ul>
      <li>Single or double occupancy room:<span
        style="font-weight: bold">$139/night <span
        style="font-weight: normal">(plus</span><span
        style="font-weight: normal">12.45% tax/night)</span></span></li>
    </ul>
  </li>
</ul>

<p></p>

<p>You can register at the Hyatt Harborside Hotel by calling, using the <a
href="http://harborside.hyatt.com/groupbooking/mitw">online registration
system</a> (meeting code: g-mitw) or by printing out and faxing to
+1.617.567.8856 this <a
href="/Member/Meeting/2005tp/hotelform.html">registration form</a>.</p>

<p></p>

<p>Note: we have reserved all the meeting space available at the Hyatt
Harborside Hotel. In order to meet our room quota, avoid meeting room charges
and still keep our hold on all the meeting space, we kindly ask that you book
your room at the Hyatt.</p>

<h2><a id="TransportationDetails"
name="TransportationDetails"><strong>Transportation Details:</strong></a></h2>

<p><strong>Airport:</strong> The Hyatt Harborside is <a
href="http://harborside.hyatt.com/property/areaguide/maps/index.jhtml">close</a>
to Logan Airport. The hotel offers a complimentary shuttle from the airport
to the hotel reserved by using courtesy phone in any baggage check area.
Traffic reports for Sumner and Callahan tunnels to Logan airport are
available at <a
href="http://www.smartraveler.com/scripts/bostraffic.asp?index=2&amp;city=bos&amp;cityname=Boston">SmarTravler.com</a>.
Logan flight status is available at <a
href="http://www.massport.com/">Massport.com.</a></p>

<p>Once your luggage has been retrieved from the Baggage Claim area at the
airport, go to the Courtesy Phone Bank and choose the 'Hyatt' button. Your
call will be dispatched directly to the hotel operator who will then dispatch
the shuttle to your terminal. Please go to the shuttle waiting area as soon
as you have retrieved your luggage and contacted the hotel.</p>

<p>Terminals A,B, C and E (International): Baggage Claim area is on the lower
level. Go to the green column sign outside the terminal marked "Courtesy" to
wait for the shuttle (at Terminal C you will need to stand by Island 2 marked
"Courtesy" and at Terminal E you will need to go to the last island marked
"Hotel Courtesy"). Terminal D: Walk to the Baggage Claim at Terminal C and
follow the directions for Terminal C above.</p>

<p><strong><a
href="http://www.massport.com/logan/getti_typeo_water.html">Water taxi/Water
shuttle</a>:</strong> The <a
href="http://www.roweswharfwatertaxi.com/">Rowe's Wharf water taxi</a> is
available at the pier next to the Harborside Hotel and goes to points in
Boston harbor at a cost of $10 one-way and $17 round trip. The service runs
on demand, not a set schedule Monday – Friday only, normally from 7:00 AM
to 7:00 PM (no weekend service) but the Hyatt has arranged to have the
service available from 7am-10pm on Monday- Thursday of our meeting week. To
hail the Rowes Wharf Water Taxi or schedule a pick-up, call (617) 406-8584 or
notify the hotel concierge. The <a
href="http://www.harborexpress.com/">Harbor Express Water Shuttle</a> runs
from Logan Airport to Long Wharf in downtown Boston in seven minutes on a <a
href="http://www.harborexpress.com/commuters/Hull_ICE_schedule.shtml">modified</a>
ice schedule.</p>

<p><strong>Train:</strong> The #66 blue and white Massport bus available at
the train station goes to the Hotel. Complimentary shuttle transportation is
also available to and from the Blue line <a
href="http://www.mbta.com/traveling_t/schedules_subway.asp">MBTA</a> station
(Airport stop) to the hotel, 24 hours a day. In order to arrange the shuttle,
call the hotel at +1.617.568.1234 (there are pay phones at the station). The
shuttle should arrive within 10-20 minutes.</p>

<p><strong>Note:</strong> We have made arrangements with the Hyatt to have
their shuttle circle between the hotel and the MBTA Airport stop during the
meeting week in the mornings for an hour before the meetings and in the
afternoons when the meetings have finished. Attendees can also take the #66
blue and white Massport bus as this goes to and from the hotel as well.</p>

<h2><a id="Meals" name="Meals">Meals:</a></h2>
Morning coffee and tea, a morning break, lunch, and afternoon refreshments
will be provided all five days. <span style="font-style: italic">Please note:
breakfast will not be provided in the mornings, only coffee, tea and juice.
We have made arrangements for W3C meeting attendees to receive a 10% discount
at the hotel's restaurant, the Harborside Grill.</span> <br />
<br />
We have also negotiated to have a less expensive dinner buffet available for
our meeting attendees at the restaurant in the evenings (though you are
welcome to order from the menu as well). In order to receive the discounts,
please present your meeting badge to the hotel. If you will be at the hotel
on days before the meeting begins, show your 'hotel passport' which you will
be given when you check in and will have the W3C name on it or just tell the
restaurant you're with the W3C/MIT group.<br />


<p><strong>Monday/Tuesday and Thursday/Friday lunch:</strong> It will be at
the discretion of group Chairs to decide when their groups will break for
lunch from, 12:00-1:00, 12:30-1:30, etc.</p>

<p><strong>Wednesday lunch:</strong> A sign-up sheet will be posted at the
registration desk on Tuesday if you would like to organize a lunch-time BOF
discussion table on Wednesday. Please sign up early; there may be space
limitations.</p>

<p><strong>Restaurant recommendations:</strong> We received a list of <a
href="http://www.w3.org/2005/02/bostonrestaurants.html">restaruant
recommendations</a> from the hotel as well as from some W3C Team. Please feel
free to forward other recommendations or comments to &lt;<a
href="mailto:tpregister@w3.org">tpregister@w3.org</a>&gt; be added to the
page. The hotel has offered to help with restaurant reservations. Please ask
at the front desk.</p>

<h2><a id="connect" name="connect">Connectivity:</a></h2>
<ul>
  <li>A wireless connection will be provided in all the meeting rooms.
    Attendees should bring a 802.11b compliant (aka "WiFi") wireless
  card.</li>
  <li>No wired connections will be available, only wireless.</li>
  <li>Power: 110 V, 60Hz, US standard outlets. Power outlets will be provided
    in the meeting rooms.</li>
  <li>For the <strong>Technical Plenary day</strong>, remote listening (only)
    of the session using our <a
    href="/Guide/1998/08/teleconference-calendar#s_1277">Zakim bridge</a>
    will be provided:
    <p></p>
    <p><span style="font-weight: bold">Remote phone participation:</span><br
    style="font-weight: bold" />
    Instructions to be given later.</p>
    <p><span style="font-weight: bold">Remote IRC participation:</span></p>
    <p>We will have an IRC channel where notes of the proceedings will be
    taken; instructions will be given later.</p>
  </li>
</ul>

<h2><a id="Contacts" name="Contacts">Contacts and Program Committee:</a></h2>
<ul>
  <li><strong>Plenary Day Program Committee:</strong> <br />
    Paul Downey, BT, Web Services Description WG<br />
    Jon Gunderson, User Agent Guidelines WG Chair <br />
    Rhys Lewis, Volantis, Device Independence WG Chair <br />
    Scott McLashen, HP, Voice Browser WG Chair <br />
    Addison Philipps, webMethods, Internationalization WG Chair <br />
    Rich Salz, Datapower, XKMS WG<br />
    Wendy Chisholm, Team Contact for ERT WG and WCAG WG<br />
    Dominique Hazaël-Massieux, Quality Assurance Activity Lead <br />
    Susan Lesch, Communications Team <br />
    Steve Bratt, W3C Chief Operating Officer, TPPC Chair
    <p></p>
    <p>Please contact Steve Bratt at <a
    href="mailto:steve@w3.org">steve@w3.org</a> for questions or
    suggestions.</p>
    <p></p>
  </li>
  <li><strong>Local Host</strong> - W3C/MIT.</li>
  <li><strong>Send questions and queries to</strong> <a
    href="mailto:w3t-tpregister@w3.org"><strong>w3t-tpregister@w3.org</strong></a></li>
</ul>

<p></p>
<hr />

<h2><a id="Group" name="Group">Appendix: Group Responses:</a></h2>

<p>See the results of the <a
href="http://www.w3.org/2002/09/wbs/34786/TP05prep/results">request for
information</a> (W3C Member-only link) about participating groups.</p>
<hr />

<p>created December 2004 by: <a href="mailto:amy@w3.org">Amy van der
Hiel</a>, W3C/MIT</p>
<address>
  Last update $Date: 2005/11/09 16:51:17 $ by $Author: amy $
</address>
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